Legix

“We know the boat is personal.”

The thousand small things your firm knows about each client. Remembered, and done.Memory for CAS Firms.

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◆ Craig’s Design and HVAC Services◆ Memory
01
What do we know about Craig's?
◆ Craig’s Design and HVAC Services◆ Memory
◆
ServiceTitan is the system of record for jobs and invoices. Card payments batch to Chase ··4021 two to three business days after the daily close, so a day’s deposits won’t tie to QBO by date. Match by batch total, not by date.
◆
The boat is personal. The truck is the business.
◆
Ferguson and Carrier bill on monthly statements, not per invoice. Book materials to the supply clearing account (2150) off the statement; it never fully zeroes, so tie it to the latest statement at month end.
◆
Sales tax is filed quarterly.
◆
Owner’s personal spend runs through ··4021. Restaurant, marina, and Lululemon charges are draws, not expenses.
◆
Installs financed through Synchrony fund net of a dealer fee. Book the fee to Financing Costs, never as a discount to revenue.
Firm-wide
◆
Owner-to-business transfers are draws, never income.
02
Show revenue by customer, concentration and trend
◆ Craig’s Design and HVAC Services▦ Revenue by customer
Revenue by customer · concentration
Q1
Q2
% rev
trend
Red Rock Diner
42,100
51,800
28%⚑
↗ rising
Dukes Gym
30,400
29,900
16%
→ flat
Amy's Aviary
18,200
21,000
11%
↗ rising
Kookies by Kathy
14,600
15,100
8%
→ flat
⚑Top 2 customers = 44% of revenue · concentration risk
✓ matches QuickBooks
03
Now by vendor, monthly
◆ Craig’s Design and HVAC Services▦ by vendor · monthly
Same revenue · regrouped by vendor
Apr
May
Jun
Q2
Ferguson
9,400
9,000
10,000
28,400
Carrier
4,700
4,700
4,700
14,100
Grainger
3,100
3,100
3,000
9,200
AMZN Mktp
2,250
2,250
2,250
6,750
Chevronfuel
1,500
1,400
1,400
4,300
La Quintahotel
1,880
·
·
1,880
OLY FNSCOGS · Equipment
·
19.99
·
19.99
Chick-fil-ASun
14.27
·
·
14.27
✓ matches QuickBooks
04
Remember D. Rodriguez is a 1099 sub…
◆ Craig’s Design and HVAC Services◆ Memory · saved
◆ New memory · Craig’smarkdown
Remember: @D. Rodriguezis Craig’s brother-in-law and subs out installs. Pay him as a 1099 contractor, code to Subcontractors, and flag him for a W-9 before year end.
⌘↵✎ saved
05
Anything in Uncategorized Expenses, reclass it.
◆ Craig’s Design and HVAC Services⟳ Keeps Uncategorized cleared
⟳ Keep Uncategorized cleared Active
Runs on every sync · last run today 6:05a · next tonight
213 cleared this quarter · you’ve reviewed 4
D. Rodriguez
◆ from memory
1,200
→Subcontractor (1099)
✓
AMZN Mktp
312
→Job Materials
✓
Ferguson
1,500
→Job Materialswas Office Supplies
✓
Venmo · “stuff”
400
→⚑ flagged for review
⚑
Uncategorized:14→1needs a human
06
Compare Craig's net margin to 3 similar clients
◆ Craig’s Design and HVAC Services▦ Across your clients
Client
Revenue
Margin
Craig's
182,400
18%
Sonnenschein HVAC
210,500
13%
Rondonuwu Refrigeration
98,300
15%
Tania's Nursery
156,000
9%
Not the biggest, but the leanest.
Craig'sBuys materials on statement pricing and runs installs through 1099 subs, so labor flexes with the summer peak instead of sitting fixed.
SonnenscheinBooks more revenue on larger contracts, but more installs are financed, and the Synchrony dealer fees come straight out of the margin.
Tania'sCarries higher fixed overhead on the nursery, so a soft quarter shows up in the margin before it shows up anywhere else.

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